Special Projects Manager

Join the team!

Full-time: 40hrs/wk
Salary: $75,000 - $83,000
Benefits: Health, dental, and vision insurance, holiday pay, generous sick, and vacation leave

Location: 10 Nottingham and All APAFSS Satellite Sites

Position Overview

The Special Projects Manager will provide executive, administrative, and project management support while serving as a liaison between the Executive Office and internal/external stakeholders. This role requires a highly organized, adaptable, and responsive individual who thrives in a fast-paced environment, can manage multiple priorities, and works effectively with diverse personalities and cultural backgrounds.

Key Responsibilities

  • Executive & Board Support- Manage the Executive Office’s communications and coordination, including drafting reports, scheduling meetings, preparing agendas, and ensuring board compliance.

  • Stakeholder Engagement & Relationship Management- Build and maintain relationships with funders, community partners, and government agencies to support APAFSS’s mission and strategic growth.

  • Project & Grant Management- Assist the Executive Director with grant writing, development, and community engagement initiatives while tracking deadlines and deliverables for key projects.

  • Risk Management & Process Improvement- Support the Executive Director in risk management- related work and assist in identifying and implementing process improvements to enhance administrative and operational efficiency.

  • Event & Meeting Coordination- Organize coalition meetings, fundraising events, and community outreach activities to strengthen partnerships and expand APAFSS’s impact.

  • Data & Impact Reporting- Assist in gathering and analyzing data for program effectiveness, grant reports, and strategic planning efforts.

  • Crisis Management Support- Assist the Executive Director in responding to urgent organizational challenges, ensuring smooth operations during crises.

  • Adapt to additional duties as assigned, supporting agency-wide initiatives and operational needs.

Qualifications & Skills

A bachelor’s degree in social work, business administration, nonprofit management, public administration, or a related field is preferred.

  • Minimum 3 years of experience in project management, executive support, or administrative coordination, preferably in a nonprofit setting.

  • Strong organizational and problem-solving skills, with the ability to manage multiple projects in a fast-paced work environment.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office, Google Suite, and project management tools (e.g., Asana).

  • Ability to work independently, take initiative, and respond quickly to changing priorities.

  • Ability to work effectively with people of different personalities and cultural backgrounds.

  • Passion for community service and mission-driven work.

  • Bilingual proficiency is preferred, especially in languages relevant to the communities APAFSS serves.

  • Must be able to lift and move objects up to 25 pounds occasionally as part of job duties.

  • Valid driver’s license preferred.

Benefits

  • 401(k)

  • Dental insurance

  • Health insurance

  • Paid time off

  • Vision insurance

Schedule:

  • Weekends as needed

Ability to Commute:

  • San Francisco, CA 94133 (Required)

Ability to Relocate:

  • San Francisco, CA 94133: Relocate before starting work (Required)

To Apply: Please send resume to jobapps@apafss.org

APA Family Support Services (APA) is a community-based organization that focuses on the prevention and identification of child abuse/neglect in the community. Our mission is to promote healthy children and families by providing family support services to prevent child abuse and domestic violence and to advocate for culturally competent services through education, community building, and leadership development.

We do this through case management and family support services at our family resource centers. By providing parents with a safe and welcoming place outside of their homes, they increase their social circles and have a forum to gain their voice.

APA is also the lead for API Family Resource Network (APIFRN).

APA Family Support Services is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.